There are settings you must configure in both MedicalDirector Clinical and MedicalDirector PracSoft in order to process immunisation claims.
MedicalDirector Clinical select
Tools > Options > Links
2. Ensure you have;
o Ticked the Link to Billing Package check box.
o Selected the option to Link to PracSoft.
o Ticked the Create Immunisations check box.
The Advanced Link Options
4. Ensure you have ticked the check box to Enforce ACIR Australian Childhood Immunisation Register Validation...
6. Close and re-open MedicalDirector Clinical.
MedicalDirector PracSoft, select
MedicalDirector > Medical Director
Link Options. The Medical Director
Link Options window appears.
8. Ensure you have;
o Ticked the Link to MedicalDirector Clinical check box.
o Ticked the Read Immunisation (ACIR Australian Childhood Immunisation Register) Data check box.
Admin > Practitioners. The
Registered Practitioners window
a practitioner to access their details.
11. Ensure that you have;
o Ticked the Online Claiming Agreement Signed check box.
o Ticked the Added to Location Certificate check box.
Immunisation claims are batched and sent via online claiming to notify AIR Australian Immunisation Register of a child's vaccination record. This system is an alternative to contacting AIR Australian Immunisation Register directly, saving your Practice time.
Before you can process an immunisation claim in MedicalDirector PracSoft, the patient must first have received a vaccination, recorded in MedicalDirector Clinical.
1. In MedicalDirector PracSoft, select Processing > Online/Easyclaim Claiming.
2. If your Practice has been using MedicalDirector Clinical for some time before you linked it to MedicalDirector PracSoft, and you have been recording childhood immunisations in MedicalDirector Clinical, MedicalDirector PracSoft will detect this and offer you the opportunity to import those immunisation records now.
Note that in such circumstances, if you had already manually made the immunisations claims, you should click No at this point, as any immunisations already claimed for will simply be rejected by Medicare if you click Yes.
will be prompted that there are immunisations claims to import from MedicalDirector
Clinical. This prompt refers to those immunisations recorded in MedicalDirector
Clinical since you linked it
with MedicalDirector PracSoft.
4. Click to import the claims.
Medicare Australia Online Claiming
window appears. Notice that the immunisation claims are already listed
for you to prepare.
This window will only display claims for practitioners who have indicated that they use Medicare Australia Online Claiming.
The left-hand section of this window displays claims that have been batched but not yet prepared and transmitted. The right-hand side displays claims that have been prepared or transmitted. Claims can be moved to the right or left of this screen by simply double-clicking them. You might want to do this if you wish to prepare your ACIR Australian Childhood Immunisation Register claims separately.
to continue. You are presented with the Prepare
Claim Data tab.
Preparing claim data validates the immunisations within the claim, and notifies you of any issues, such as a patient without a recorded Medicare number, or date-of-birth.
7. Click to prepare the claims. You will be prompted to confirm this action.
results of the preparation are presented to you. If preparation has failed for any reason,
you must resolve any issues now, and attempt to process the claim again
9. Click You are presented with the Print Claim Reports tab. You have an opportunity here to print hardcopy reports of what you have sent to Medicare.
10. Click You are presented with the Transmit Claims tab.
The Transmit Claims
window appears. Select which claims you wish to transmit by ticking the
associated Selected check box.
The claim will be automatically sent electronically to Medicare
for processing. You should receive confirmation of its success, as shown
in the example below.
Medicare may return a '9501- Assessment Report' if claim assessment has failed. This report will be sent automatically to your printer. If you receive any errors, please consult the topic Troubleshooting Immunisation Claims for assistance.
This concludes the steps necessary for make an immunisation claim for ACIR Australian Childhood Immunisation Register.