Multi-page Documents and Records

 

When you scan or import documents, you may wish the resulting record to contain multiple pages/files. This occurs automatically when you import a multi-page PDF for example, but it is also possible to create your own multi-page records from a collection of individual files.

o       Definitions

o       How to Create a Multi-Page Record

 

 


Definitions

File

In MedicalDirector Clinical terms, this refers to a file that resides on your computer, external to MedicalDirector Clinical. This could be an image file, a document created in Microsoft Word, a PDF, a video and so on.

Record

Each entry within either of the Correspondence, Documents, Results, or Letters tabs of the patient's Clinical Window  is referred to as a record, regardless of whether that record is;

 

Having said this, it is common practice to refer to a record by the type of record it is; a result, a letter, and so forth.

Page

A record consists of one or more pages.

 

When you select a record from either of the Correspondence, Documents, Results, or Letters tabs, its first page appears in the lower half of the Clinical Window, and where a record consists of multiple pages, buttons are provided for you to navigate through the it from page-to-page.

 

A page can consist of any type of file that MedicalDirector Clinical is capable of importing/scanning. For example, a record may contain a single page which consists of an image file such as a JPEG or GIF. Another record may contain a single page which consists of a video file such as an AVI.

 

Another record may contain a single page which consists of a scan of a letter, and so on.

 

A record may also contain multiple pages, and each page can be a different type of file. For example, a record may contain two pages where the first consists of a GIF, and the second a JPEG. Another record may contain two pages where the first is a GIF, and the second an AVI.

 

Furthermore, a single page can, in itself, consist of multiple sub-pages. For example, you could create a multi-page record that consists of three pages, where the first page is a GIF, the second a JPEG, and the third a PDF,  and the PDF itself contains multiple pages. In this example, suppose the PDF had 10 pages within it - MedicalDirector Clinical would display the record as consisting of 12 pages; 1 for the GIF followed by 1 for the JPEG, followed by 10 for the PDF, and you could use the Next/Previous buttons to navigate through the entire set of twelve pages.

Document

Traditionally, a document referred to a file that had been scanned or imported into MedicalDirector Clinical, and saved to the Documents tab of the patient's record. This is still true.

 

However, as it is now also possible to scan and import to either of the Correspondence, Letters, or Results tabs, the term 'document' has become subjective; common practice sees the terms 'document' and  'record' (see above) interchangeable.

 

 


How to Create a Multi-Page Record

When scanning: To add multiple scans, simply keep the Scan Document window open. You can click as often as you need to, to continue scanning.

When importing: To add multiple files to a single page, instead of clicking the Import button, click instead, and then click Import to Single Item from the menu that appears. Then, after selecting multiple files to import (by holding Ctrl as you click each file), the group of files are added to a single record within the patient's Clinical Window.

If you were to simply click the Import button and then select multiple files, each file would be imported to MedicalDirector Clinical as a separate record.