Clinical User Guide
Adding Practitioners and Nurse Practitioners

See also:

If you wish to create a new Practitioner or Nurse Practitioner record, and you run MedicalDirector Pracsoft in conjunction with Clinical, you must create the practitioner record in Pracsoft first, ensuring you give the new Practitioner record a User ID. In this way, when you then log into Clinical, the practitioner record will be available for you. The only exception to this rule is for Allied Health. In this instance, they need to be added to Clinical first, as a 'user' - not a 'practitioner'.

1.      Ensure you have opened the User Database.

 

2.      Click or   If there is no button present, please refer to Multi-User Licensing.

The Add Doctor/Nurse Practitioner window appears.

 

3.      Enter your details.

o      All details marked with a red asterisk must be completed;

•       The recording of a Doctor's/Nurse Practitioner's name, address, prescriber number, provider number and qualifications is a legal requirement, as these details appear on prescriptions. The Provider Number is required as it is used on Pathology/Radiology forms and added to referral letters.

•       Indicate the doctor's location.

o      See Healthcare Identifiers Service for information on the HPI-I number.

o      The AHPRA Registration/State Registration No. fields are optional. For more information please contact the Department of Health and Ageing in your state.

o      If you wish to participate in My Health Record, tick the Participate in MyHealthRecord check box and enter your details as you wish them to appear within the My Health Record system.

 

4.      Indicate the status of the Doctor/Nurse Practitioner as either a Prescriber or Locum. Refer to Multi-User Licensing for more information.

Only two locums are accepted in each clinic. The Locum option button is disabled if there are already two locums in the database. To add a new one you must remove one of the other locums.

 

5.      Optional:

o      ePrescribing is enabled by default, and requires that you have registered for MDExchange to function.

o      Indicate whether this practitioner participates in Real Time Prescription Monitoring.

o      Indicate whether this practitioner wishes to enable Paperless ePrescribing.

o      Indicate whether this practitioner should have Top-Level Access.

o      Tick the Options Editing check box if you wish to give the user access to the Clinical Options and Print Options menus.

o      Indicate whether this practitioner should have Data Export Privileges.

o      Tick the Auto-Capitalise Name check box to automatically capitalise the first letter of each word you type. There are numerous windows throughout Clinical that offer this functionality, including the various Options tabs. The status of this Auto-Capitalise Name check box determines the default for all others.

o      Tick the PKI Encryption check box to enable the encrypting of e-mail correspondence sent from Clinical Letter Writer using HESA PKI Certificate encryption technology.

o      Tick the MyHealthRecord Assisted Registration check box to indicate that this practitioner can access the MyHealthRecord Assisted Registration utility.

 

6.      Click to add the new user to the database. At this point you are prompted to enter a new password.

 

7.      Devise a password, and enter and confirm it in the fields provided. Click to confirm. For further information about passwords, see Setting and Changing Your Password.

If you created a new Nurse Practitioner and you run Pracsoft in conjunction with Clinical, you will now need to open Pracsoft and add the Nurse Practitioner to Pracsoft.

See Editing Practitioners and Users within Pracsoft for detailed instructions.